INVOICE
1. Import and capture
With anySys import engine, we can handle scanned paper
invoices, e-mail invoices and e-invoices(EDI). If you do not want to handle incoming paper invoices,
a scanner service can be switched on as an additional service. The invoices are interpreted and
imported into the system, where the invoice is linked with the right supplier.
When importing, markings can also be captured, for example, projects, order / purchase numbers, etc.
and linked to the invoice.
• Scanned paper invoices, electronic (pdf, image format), EDI invoices (xml)
• Service with mailbox, letter opening, scanning and archiving
2. Review and registration
The first reviewer checks the invoice details and
chooses who to review and approve the invoice. Possibly also add postings, projects, purchases,
orders etc. If you want to look up something, the invoice can be moved to investigation.
3. Posting and approval
In the workflow, the user can post, periodize and
approve all or part of the invoice.
The user can of course do purchase matching, choose
projects, orders etc.
4. Export and archiving
When the invoice is approved, next step is to
exported it to the financial system. There it can be preliminary - or definitive - booked
completely according to your wishes, of course the invoice picture also comes with.
Immediately after the invoice is exported, it is available in anySys Invoice archive, where
you can search all fields on the invoices. For example, you can easily extract a report of
all invoices booked on a particular project, account or supplier without access to the
financial system.
In the workflow, the user can post, periodize and approve all or part of the invoice.
The user can of course do purchase matching, choose projects, orders etc.
