INVOICE

1. Import and capture
With anySys import engine, we can handle scanned paper invoices, e-mail invoices and e-invoices(EDI). If you do not want to handle incoming paper invoices, a scanner service can be switched on as an additional service. The invoices are interpreted and imported into the system, where the invoice is linked with the right supplier.
When importing, markings can also be captured, for example, projects, order / purchase numbers, etc. and linked to the invoice.

• Scanned paper invoices, electronic (pdf, image format), EDI invoices (xml)
• Service with mailbox, letter opening, scanning and archiving

2. Review and registration
The first reviewer checks the invoice details and chooses who to review and approve the invoice. Possibly also add postings, projects, purchases, orders etc. If you want to look up something, the invoice can be moved to investigation.

3. Posting and approval
In the workflow, the user can post, periodize and approve all or part of the invoice.
The user can of course do purchase matching, choose projects, orders etc.

4. Export and archiving
When the invoice is approved, next step is to exported it to the financial system. There it can be preliminary - or definitive - booked completely according to your wishes, of course the invoice picture also comes with. Immediately after the invoice is exported, it is available in anySys Invoice archive, where you can search all fields on the invoices. For example, you can easily extract a report of all invoices booked on a particular project, account or supplier without access to the financial system.

Core

1. Import and capture
With anySys import engine, we can handle scanned paper invoices, e-mail invoices and e-invoices(EDI). If you do not want to handle incoming paper invoices, a scanner service can be switched on as an additional service. The invoices are interpreted and imported into the system, where the invoice is linked with the right supplier.
When importing, markings can also be captured, for example, projects, order / purchase numbers, etc. and linked to the invoice.

• Scanned paper invoices, electronic (pdf, image format), EDI invoices (xml)
• Service with mailbox, letter opening, scanning and archiving

2. Review and registration
The reviewer checks the invoice details and chooses who to review and approve the invoice. Here you can fill in with other information eg. projects, purchase number, orders etc..

3. Export and archiving
When the invoice is confirmed, it is exported to the financial system where it will be preliminary booked, of course the invoice picture also comes with. Immediately after the invoice is exported, it will be deleted from anySys archive.

Capture

Super fast interpretation and indexing. Our data capture engine quickly retrieves and indexes your documents.
The invoices, consignment notes or documents are interpreted and all data is captured for use as index values.
For more efficient handling, the review / validation view is integrated with anySys system, which means that you only handle the document once.

For more information contact us.

Connect

Reliable direct integrations. Our integrations develop with the latest technology and communicate with your other systems. The connections handle all communication between anySys and your financial, service, shipping or archiving system.

For more information contact us.