This is Expense - Effortless receipt management
Anysys Expense is a cloud-based system for managing receipts and expenses that makes everyday work easier for both employees and the finance team. Employees upload their receipts from their phone or computer, and Expense takes care of the rest, keeping everything in one place. The finance team gets accurate data exported straight to the payroll and accounting systems, without ever needing the physical receipt.
The system is quick to get up and running, with no lengthy training or complex installation required. We’re always close at hand if questions come up, just give us a call and we’ll help you out.
Already using Anysys Invoice? Then Expense can be connected to your corporate card statement for a complete, end-to-end flow.
Why companies choose Anysys Expense
- No more lost receipts – everything is captured digitally in one place
- Saves time for the finance team – no manual data entry
- Easier for employees – snap the receipt straight from the phone
- Automatic account coding and VAT handling based on your rules
- Corporate card control – reconcile card statements easily, per user
- Direct export to payroll and accounting systems
Funktioner
1 / Receipt capture
Every user can easily upload receipts by snapping a photo with their phone or dragging the receipt into Expense from their computer. In Expense, all company receipts are collected in a clear overview where you can review, complete, or correct the details before the receipt moves on. The person submitting the receipt simply indicates what it’s for, and automated rules can be set up to require attendee lists for client entertainment, suggest account coding, or link the expense to a project or department, making the process both fast and accurate.
2 / Corporate card and expense reconciliation
To keep track of corporate card purchases, each user is linked to their own card, which makes reconciling the card statement straightforward. Personal out-of-pocket expenses are compiled per user, and a complete report is exported for the payroll run.
3 / Export and archiving
Once a receipt is approved and finalised, the data is automatically exported to your accounting and payroll systems, fully coded and ready for posting. All receipts are stored digitally in an archive with powerful search, where you can generate reports by user, project, department, account, or time period, directly from the interface.
4 / Invoice
If you already have Anysys Invoice, you can easily link receipts to your corporate card statement from the bank and pull coding through automatically. You only need to approve the invoice itself. Everything runs in one connected flow, reducing the risk of duplicate work.
Does it work with your financial system?
Benefits for your role
Financial assistant
- Automatic import and interpretation of invoices
- Automatic assignment of account codes
- Rules for circulation flow, periodization and automatic purchase order matching
- Rights-managed invoice archive for all employees
- Easier handling of onward billing
- Facilitates work outside the office
CFO
- Minimize risks of human error e.g. punching errors
- Ensure that the company's attestation rules are met
- Use the same posting conditions that are defined in the financial system
- Ensure the right people can see and manage invoices
- Streamline the matching of purchase orders with fewer manual procedures
Examiner / certifier
- Review and certify in a simple web-based system
- Indexed and searchable invoices in the archive
- Web access every day - around the clock
Project Manager / Supervisor
- Web access every day - around the clock
- Search and view invoices on your mobile, tablet or computer
- Easier handling of invoices
Purchaser
- Smooth and efficient purchase order matching with simple tools
- Ensure that delivery has taken place before the invoice is processed
- Delivery can be created when managing the invoice
CEO / Owner
- Search and view invoices on your mobile, tablet or computer
- Save time and resources
- Use a modern tool at the technological forefront
- Ensure that the company's attestation rules are met
Audit
- Archive user for access to supplier invoices during audit
- Report generator to search and filter invoices
Accounting firm
- A system for handling supplier invoices that your customers can use regardless of financial system
- Scalable system for both large and small companies
- Anysys integration handles both cloud and client-based financial systems