This is Purchase Order Matching
Purchase order matching is an add-on to Anysys Invoice that automates one of the most time-consuming and error-prone steps in supplier invoice processing. The feature automatically captures the PO number from the invoice, retrieves the related purchase order and goods receipt data from your ERP system, and presents everything side by side in the review screen.
Does it all match? The invoice is posted straight away. Any discrepancies? They’re clearly flagged and can be resolved directly in Anysys, without jumping between systems. The entire process is documented and fully traceable, which makes both internal controls and external audits easier.
We built the solution from the ground up and know it inside out. If something unexpected comes up, we’re just a phone call away and we’ll sort it out together.
Why companies choose Purchase Order Matching
- Pay only for what you actually received – eliminate the risk of approving incorrect invoices
- Save time – no more manual line-by-line reconciliation
- Fewer errors – automatic checks on price, quantity, and goods receipt
- Full traceability – every match and discrepancy is documented
- Smoother workflow – goods receipts can be created automatically on invoice approval
- Seamless integration – syncs directly with your existing ERP system
Features
1 / Capturing and matching
When an invoice contains a purchase order number, it is automatically captured by Anysys’ interpretation technology. The system then retrieves the related information from your ERP system, including the purchase order and goods receipt data, and presents it directly in the review screen.
PO lines are displayed side by side with the invoice content, making it easy to see whether quantities, item numbers, and prices align. The automated process ensures fast, accurate, and controlled invoice matching, with no manual reconciliation required.
The result: less manual handling, fewer errors, and a smoother invoice process.
2 / Corrections and additions
If the invoice deviates from the purchase order or the actual goods receipt, any adjustments can be made directly in Anysys without leaving the review screen. Changes are automatically written back to your ERP system, ensuring that stock quantities and inventory values remain accurate. This might include price discrepancies, back-orders, or incorrect quantities.
The system also supports the manual addition of freight, packaging, or other ancillary costs, either as separate line items or as additional account coding entries, before the invoice continues through the approval workflow.
Once everything has been reviewed and approved, the invoice is exported to your accounting system and posted for payment. The entire matching process is documented and fully traceable, which supports both internal controls and external audits.
3 / Why chose Anysys Purchase Order Matching
- Automatic verification of price, quantity, and goods receipt
- Reduced manual effort and fewer errors
- Full integration with your ERP system
- Clear and intuitive review interface
- Support for discrepancy handling and ancillary costs
- Searchable history for follow-up and audit purposes
Does it work with your financial system?
Benefits for your role
Financial assistant
- Automatic import and interpretation of invoices
- Automatic assignment of account codes
- Rules for circulation flow, periodization and automatic purchase order matching
- Rights-managed invoice archive for all employees
- Easier handling of onward billing
- Facilitates work outside the office
CFO
- Minimize risks of human error e.g. punching errors
- Ensure that the company's attestation rules are met
- Use the same posting conditions that are defined in the financial system
- Ensure the right people can see and manage invoices
- Streamline the matching of purchase orders with fewer manual procedures
Examiner / certifier
- Review and certify in a simple web-based system
- Indexed and searchable invoices in the archive
- Web access every day - around the clock
Project Manager / Supervisor
- Web access every day - around the clock
- Search and view invoices on your mobile, tablet or computer
- Easier handling of invoices
Purchaser
- Smooth and efficient purchase order matching with simple tools
- Ensure that delivery has taken place before the invoice is processed
- Delivery can be created when managing the invoice
CEO / Owner
- Search and view invoices on your mobile, tablet or computer
- Save time and resources
- Use a modern tool at the technological forefront
- Ensure that the company's attestation rules are met
Audit
- Archive user for access to supplier invoices during audit
- Report generator to search and filter invoices
Accounting firm
- A system for handling supplier invoices that your customers can use regardless of financial system
- Scalable system for both large and small companies
- Anysys integration handles both cloud and client-based financial systems